As cities across the UK grapple with the ever-increasing need for housing and limited land availability, Newcastle is leading the way in digital local plan making to enable it to explore a more efficient and data-driven approach for their Land Availability Assessment.

With a population passing 300,000 in the 2021 census, Newcastle City Council aims to deliver 19,000 new homes by 2030 to serve its growing city. To deliver this, the council's planning team adopted PlaceMaker, the platform for digital local plan making, to ensure the best development opportunities are unlocked for generations to come.

By incorporating open source data through PlaceMaker, Newcastle's planners gained deeper insights into their communities, development opportunities, and constraints. This data is also enabling them to better understand capacity and density across the city, supporting them to consider how policy decisions are going to impact future housing delivery. Senior Planning Project Officer, Kathy Verlander, shared how adopting PlaceMaker has transformed their approach to local plan-making.

From Manual Processes to Digital Solutions

When Newcastle City Council adopted PlaceMaker in 2022, it faced challenges familiar to many UK local authorities: a reliance on a patchwork of spreadsheets, systems, and manual processes. Kathy explained, "We wanted software that could bring data together, all in one place," eliminating the inefficiencies of managing spreadsheets and gathering data from various departments.

The need for accurate, up-to-date information was critical for identifying and assessing potential sites to meet development needs. Kathy highlighted how PlaceMaker’s ability to support a streamlined call for sites process and assess unregistered land was particularly appealing. "PlaceMaker can automatically assess all sites across our authority area," she noted, enabling the council to address Newcastle's constrained land supply and focus on densification strategies to meet their development targets.

Streamlining Processes with Automation and Collaboration

PlaceMaker’s introduction allowed Newcastle’s planning team to implement streamlined processes immediately. The use of open source data in site assessments has been a "game changer", Kathy explains, tasks which once required reliance on other departments, such as updating shape files, is now automated.  "Previously, we would have to go to the libraries team and say, can you update shape files on existing libraries". Now, she explains, her team have access to the latest data in each site's Accessibility tab, including a host of transport and community facilities data relating to each site.

Whilst not reliant on other teams for data collection, plan-making is still incredibly collaborative. The unlimited users in PlaceMaker allows specialists from across the council to access the platform, input data and provide comments in a centralised system. This ensures information is organised, accessible, and no longer buried in email chains or outdated spreadsheets and PDFs.

The platform has even supported plan-making in areas where specialist expertise, such as GIS skills, isn't always available. Planners can draw sites directly into the system, a feature that external developers can also use to propose sites, feeding them straight into the council’s central database for assessment.

When asked about her teams' favourite features on the platform, Kathy shared

"What's great about working with Urban Intelligence and the PlaceMaker software, is all the expertise that the team brings. It's not just an off the shelf product. The different expertise, from amazing skills in urban design and the built environment, to knowledge and expertise in data science and software - we wouldn't have had access to the in-house resource and capabilities to the same degree before working with them."

Leading the Way in Digital Planning

Newcastle is now at the forefront of standardising capacity analysis for a robust, data-driven land availability assessment. As a member of the PlaceMaker community, this learning is shared with other PlaceMaker councils, championing best practices in digital planning and data standardisation. Working with Urban Intelligence, Newcastle has refined its approach to assessing residential capacity and density testing, to explore density at a more granular level. This data is enabling officers to more rapidly test different scenarios to think about housing delivery, considering prevailing densities and the impact of density uplift across certain areas of the city.

Kathy highlighted that PlaceMaker's scenario testing capabilities is a key enabler for their upcoming Urban Capacity Study. Streamlining an important process to allow planners to test innovative ideas in a fraction of the time. The ability to test a wide variety of scenarios will be crucial for updating their evidence base to support the city’s growth plans. Obtaining this information more quickly also enables planners to consider the impact of policy decisions on future housing delivery earlier in the process, as well as considering what further work may be needed, such as design codes, to support sustainable growth across the city.

Continuing Digital Transformation

Looking ahead, Kathy shared that interest in PlaceMaker is growing across the council, creating opportunities for further collaboration and data sharing beyond the planning team. Reflecting on their progress, she said,

"Having access to this pool of resources has been an amazing education and helped us move forward in digital local plan making. It has enabled us to think through what a 'digital local plan' really means and the different ways we can achieve that. It's helped us improve our digital awareness in leaps and bounds as a team, in terms of understanding how we can modernise and improve our service both internally and externally."

See PlaceMaker in Action

If you’d like to discover how PlaceMaker can enhance your local plan-making processes, get in touch with the team today to book a demo and see the platform in action. Explore more case studies on our articles page to learn how councils across the UK are embracing digital local plan-making with PlaceMaker.

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